SimpleConsign allows you to process consignor payouts individually or in bulk. This guide provides step-by-step instructions for each method, ensuring accurate and efficient payout processing.
Individual Payouts
To process a payout for a single consignor:
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Navigate to the Consignment tab.
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Use Consignor Search to locate and select the desired consignor.
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Click the Pay Out button.
You will be presented with two payout options:
➤ Pay Out a Specific Amount
This method adjusts the consignor's balance without marking specific items as paid.
Steps:
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Enter the payout amount.
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Select the Payment Type:
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SimpleACH (must be enabled at both the Store and Consignor levels)
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Cash (only available from an open Terminal)
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Check (optionally enter check number)
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Store Credit
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(Optional) Add notes for additional details.
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Click Submit Payout
⚠️ Note: Use this method cautiously, as it does not reconcile individual items and may lead to discrepancies if not managed properly.
➤ Pay Out on Items
This method adjusts the account balance and marks selected items as paid.
Steps:
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Set a Cutoff Date to limit the payout to entries on or before that date.
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Specify whether the cutoff date applies to the Entry Date or Expire Date of the consignors' account activity.
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Choose the Payment Type:
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SimpleACH (must be enabled at both the Store and Consignor levels)
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Cash (only available from an open Terminal)
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Check (optionally enter check number)
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Store Credit
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(Optional) Add notes for additional payout details.
- (Optional) Check Print Detailed Report.
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Click Submit Payout.
➤ Handling Negative Account Entries
If the consignor’s account has a negative entry you wish to include in the payout, ensure it is selected along with the other items before submission.
➤ Cash Payouts
If cash is not available as a payment option, it may indicate that you are processing the payout from the Back Office or from a terminal that has not yet been opened. For more details, refer to:
Bulk Payouts
To process payouts for multiple consignors simultaneously:
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Navigate to the Consignment tab.
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Click the Pay Consignors With Pending Payouts link in the Consignor Search section.
Steps:
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Enter the Minimum Payout Amount to set a threshold; consignors with balances below this amount will retain their current balance.
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Select the Payout Type:
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SimpleACH (must be enabled at both the Store and Consignor levels)
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Check (enter check date and beginning check number)
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Store Credit
🚫 Note: Cash payments are not available for bulk payouts.
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Choose the Cutoff Date to limit the payout to entries on or before this date.
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Specify whether the cutoff date applies to the Entry Date or Expire Date of the consignors' account activity.
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Click Apply Filters and Search to view consignors eligible for payout based on the selected filters.
Note: The order of the grid where the consignors are listed is the order in which the payouts will print. To sort alphabetically by last name, click on the grid headers to reorder.
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Uncheck any consignors you do not wish to include in the payout.
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Click Submit Payout.
- After submission, you can print any of the following:
- Checks
- All Payout Reports
- Batch Summary Report
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Best Practices
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Whenever possible, pay out on items to ensure proper reconciliation and prevent duplicate payouts.
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Use the Notes field to document unusual adjustments or custom logic.
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Ensure SimpleACH is enabled for both the store and consignor before use.